JOB TITLE: HR Coordinator

REPORTING TO: HR Business Partner

LOCATION: World Business Centre (Heathrow)

HOURS: 40 hours per week

SHIFT PATTERN: Monday to Friday

SALARY: Competitive

Role Overview And Purpose

We are looking for a dynamic, capable, driven, flexible and solutions focused individuals for the position of HR Coordinator This role will report to the HR Business Partner.

The successful candidate will be able to work in a fast-paced environment, delivering HR support to our operational teams We are looking for an efficient Human Resources Coordinator to undertake a variety of HR duties including administrative duties. You will be the main liaison between the HR team, Payroll, employees, operational managers, and the wider team ensuring smooth communication and prompt resolution of all queries. You will also support our daily working activities and assist in coordinating HR policies, processes, and relevant documents. The role exposes the applicant to data entry, onboarding processes, compliance, projects. It is a great opportunity for a person who is meticulous in accurately entering in data, excellent customer service, strong attention to detail, supporting the HR function.

Key Responsibilities

This description is an outline of the role, and it is expected that key task will vary.

To administer starter/leaver processes including all documentation, contracts, offer letters,
induction processes and exit interviews
Immigration Documentation checks including new starters and existing employees/employee
To work in partnership with HR and Payroll teams to ensure data records are consistently and accurately maintained
To prepare all contracts/letters for any changes to employee terms and conditions
To support the implementation of Oracle - HR System; to enter data and maintain these accordingly
To prepare, as required, management reports on employee related data to assist with the management and development of staff
To prepare all reference requests and liaise with external companies
Employee relations support
To provide general administration support to the HR Department as required including filing, answering the telephone, scanning, photocopying and emails
Respond to internal and external HR related enquiries or requests and provide assistance Redirect HR related calls or distribute correspondence to the appropriate person of the team
Assisting with the day-to-day operations of the HR functions and provide administrative support to the team
Maintain record of personnel related data/information (payroll, personal information, and reports on Excel) Issuing Contracts of Employment and variations of Employment letters Liaise with other departments or functions (payroll, benefits, recruitment etc.)
Schedule meetings and HR Events Assist in ad-hoc HR projects (meetings, training, surveys etc.)
Compile and update employee records Audit filing (personnel files) HR filing
Any other duties as requested by the HR team Contacting and scheduling applicants for recruitment assessment days
Note taking and minuting in investigations, disciplinaries and other meetings assisting HR advisors and wider HR team with ad hoc project work
Providing general administrative assistance to HR Business Partner

Required Skills And Experience

Considerable experience of Human Resources administration
Experience of producing accurate and complex employment/contractual documentation and correspondence
Good understanding of Right to Work requirements
Ability to provide basic advice on employment terms, conditions, policies, and procedures
Experience of using Oracle - HR IT System or a similar HR IT System
Ability to communicate effectively with internal and external contacts at all levels
Ability to work to work in a fast-paced environment with strict deadlines, within defined standards
Ability to work appropriately with confidential and sensitive information
Ability to undertake notes/minutes at meetings
Good personal organisation and a flexible approach
Excellent written and verbal communication skills with great attention to detail
A creative and decisive thinker
Ability to work as part of a team
Good Microsoft Office skills
Experience of using Oracle - HR IT System
Experience working in a Operational HR Team

Benefits

We're proud to offer a great range of benefits including:

24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
Mental Health support and Life Event Counseling
Get Fit Programme
Financial and legal support
Cycle to work scheme
Access to Lifeworks, our innovative employee app where you can find:
Perks: discounts, gift cards, cashback, and exclusive offers
Life: Search for resources and tools on topics ranging from family and life to health, money and work
Support: Online chat or telephone service for urgent support in a crisis

For more information about ABM's benefits, visit our careers page

About Us

ABM is one of the world's largest providers of integrated facility services. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services that improve the spaces and places that matter most. ABM offers a comprehensive array of facility services that includes cleaning, engineering, parking, electrical & lighting, energy solutions, HVAC & mechanical, security, and mission critical solutions. ABM delivers these custom facility solutions to properties across a wide range of industries - from commercial office buildings to schools, airports, hospitals, data centres, manufacturing plants and distribution centres, entertainment venues and more. In the UK we're proud to service icon sites across the country with more than 10,000 team members. For more information, visit www.abm.co.uk.

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.

ABM UK

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HR Coordinator