HR Reward & HRIS Assistant (Leading London Law Firm)

Hybrid Working/Excellent Benefits/Bonus And Promotional Opportunities

£28,000 TO £35,000 -According to Expertise

Overview

A fantastic opportunity has arisen for an HR Reward & HRIS Assistant to work for this entrepreneurial, highly prestigious London City law firm. The role is to support the Senior Payroll & Reward Advisor with monthly outsourced payroll alongside reward and benefits administration whilst working alongside HR colleagues working within the department, delivering HR policies and initiatives across all aspects of people management, professional development, diversity, employee relations and change and development. You will need to have strong skills gained over 2+ years as a minimum and ideally within a law firm, although professional services expertise or relevant transferable skills gained in a similar role can and will be considered as the client is open to considering applicants transferring from another business area. The role requires a forward-thinking HR colleague with acute attention to detail and who can multi-task in this busy and rewarding role.

Responsibilities

Assisting the Senior Payroll & Reward Adviser in the preparation of monthly payroll and benefits checking and the annual benefits renewal.

Assisting the Senior Reward and Benefits Manager in the annual salary and bonus reviews alongside running reports and document and

report preparation

Completing regular data checks, data cleansing of the HR and Payroll system and ensuring that any data issues are resolved promptly, and relevant processes are updated where required

Supporting the annual Gender Pay Gap process with Senior HR Systems and MI Analyst and Senior Reward & Benefits Manager, in providing payroll data and implementing actions as a result of our internal analysis

Assist the Senior HR Systems and MI Analyst with data import and export processes such as holiday adjustments and salary and bonus review

Creating and generating ad-hoc reports requested by HR team members, Managing Partners, Directors and other leaders across the firm

Assist the HR Systems and MI Analyst with producing monthly reports for the Management Board, HR Team, Departmental Managing Partners and ensuring accurate and timely presentation and distribution

Assist with analysis of the engagement and appraisal systems, and practicing certificate renewal and ED&I reports to support their strategy.

Assist the Senior Payroll & Reward Adviser with monthly payroll processing including preparation of variable input for the outsourced payroll provider, liaising with the HR Operations team for instructions and payroll provider as necessary

Assist with annual P11D process including collating and coordinating the data transfer to the payroll provider with the Senior Payroll & Reward Adviser

Starters and Leavers ensuring new starter checklists and P45s are received and sent to the payroll provider, issuing P45s and final pay details to leavers

Dealing with ad hoc payroll queries from employees as they arise and escalating to relevant individuals where required

Assisting with job code mapping of all roles on the pension suppliers system, conducting an annual review in line with salary review and assisting in the mapping of new positions on an ad-hoc basis for the Recruitment team

Completion of salary and benefit benchmarking surveys for Senior Payroll & Reward Advisers to review

Assisting/ preparing draft salary and bonus review information and the preparation of salary and bonus review communications

Assist with the preparation and publication of Reward team communications

Preparing and uploading benefit membership reports and collate and do first review of monthly provider reports and invoices

Assisting with the annual benefits renewal review and collating policies and documents and publishing finalised benefit communications to staff throughout the year/assist with organising benefits fair and pension presentations

Research of new benefits and reward structures, including review of staff survey results relating to reward and benefits

Assisting the Senior Reward and Benefits Manager in the review and updating of benefit related policies

Person Specification

An HR Assistant/Administrator preferably with a payroll and benefits emphasis looking for their next role

High level of attention to detail

Business services experience within a legal or professional services environment preferred

Advanced user of MS Office applications: Word, Excel, PowerPoint, Outlook

Clear speaking, listening and written communication skills

Ability to stay focused and organised

Collaborative working style with other team members

Strong customer service skills

You will need to be a super-user of core HR, payroll, benefits and appraisal systems, as the first point of contact for pay and benefits queries

To apply, please click on the button and send your Cover Note / CV with your contact details to us. Please note that due to high volume applications that if you have not been contacted within 4-5 working days then your application will have been unsuccessful on this occasion, but we welcome your application for future roles we advertise.

Hartbrooke Associates Ltd

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