Vacancy: IP Assistant
Department: Paralegal
Reports to: Paralegal Manager
Seniority: Entry Level
Term: Permanent
Working arrangement: Full-time (3 days in the office & 2 days working from home)
Excellent opportunity to start your career in IP!
We are looking for a diligent, professional colleague who is interested in joining our paralegal team in our Cardiff office. The role does not require any previous experience and is an chance to start and build a career as a paralegal with a tier-one patent firm. Check out the rest of the website to learn more. We are an innovative and collaborative business who have a track record of bringing entry-level talent into the business and progressing them through our ranks.
More details on the role are below. Please reach out to our talent acquisition team via talent@eip.com for more details or apply at the top of the page.
Overall Purpose Of The Role
The employee will provide administrative assistance to the paralegal team and provide cover for the Office/IP Assistant in the office in times of their absence.
Key Outputs
IP Assistant Duties:
- Duties are varied and include:
- Creating cold reporting / standard letters and emails to go to client
- Checking take on list daily and uploading relevant documents
- Bookmarking working copies
- Implementing updates to working copies
- Filing invoices within EIP Documents
- Updating prior art files
- Reporting Certificate of Grant
- Assisting paralegal team with portfolio take-ons and following relevant procedures
- Monitoring Fees & Charges changes and updating Inprotech and "the bible"
- Ordering and keeping track of translations as requested by the paralegal team
- Sending out work requests and updating spreadsheet
- Preparing travel requests
- Printing and scanning documents on request
- Booking meetings for fee earners and/or paralegals if requested
- Exposure to the overall Patent lifecycle
Responding to and performing any other reasonable ad hoc administration tasks as needed by the paralegal team
The IP Assistant will also follow any other reasonable requests, in line with the scope and responsibilities of their role
The secondary duties and responsibilities for this role are listed below:
Provides cover when the Office/IP Assistant is out of the office including all primary duties of the
Office/IP Assistant which are varied and include:-
- Collecting post and taking it to the post office
- Setting up meeting rooms
Both primary and secondary duties are important, and it is the responsibility of the job holder to ensure both are covered. The secondary duties listed are performed on an ad-hoc basis in the event that the Office/IP Assistant is absent.
Skills & Experience
This is an entry-level role but you will be comfortable working in a modern, fast-paced environment where you are given a level of autonomy to do your work.
Successful candidates will also be able to demonstrate the following:
- A “can-do” approach
- A consistent and reliable manner
- Excellent organisational skills and the ability to prioritise competing priorities
- The ability to communicate effectively
- The ability to work autonomously
- The ability to work under pressure and meet tight deadlines
- The ability to foster trust and understanding within the team by showing willingness to assist when requests come in maintaining a positive approach and showing concern for others by offering to cover
- Excellent IT skills as we are a paperless office and we have very advanced IT systems
Rewards & Benefits
We offer a competitive salary and several benefits:
- Discretionary bonus
- 25 days of holiday, excluding bank holidays
- Pension Scheme
- Private medical health care
- Free eye tests
- Employee Assistance Programme
- Cycle to work scheme
- Season ticket loan
- Electric vehicle scheme
- Enhanced maternity, paternity, adoption, and shared parental leave
- Holiday Loyalty
Other Information
Equal opportunities
EIP is an equal opportunities employer that values diversity and welcomes applications from all suitably qualified persons regardless of their ethnicity, gender, sexual orientation, age, disability, religious practice or any other perceived differences.
Hybrid Working
With our state-of-the-art paperless systems, we offer hybrid working, three days in the office and two from home. EIP’s employees also enjoy reduced business hours on the days when working from the office subject to there being no urgent work commitments.
