We are Gladiator Events.
Our Mission is to produce the Safest and most Exhilarating Events to create Unbreakable Bonds between Charities and Supporters, at no cost to our Planet.
Fundraising Walks, Long distance Treks, Obstacle Races and Runs are just some of the events we love to organise.
We are a team of passionate outdoor enthusiasts who help charities to create a lasting connection with their supporters, and inspire them to raise vital funds, through taking part in exciting and unique outdoor challenges.
Underpinning this is our dedication to operate as a Force For Good. We are proud to be a Certified B Corp.
We have an exciting opportunity to join the team as an Event Coordinator
The Role:
As Event Coordinator, you will assist the team with the planning and delivery of its busy schedule of outdoor challenge events, and will take ownership of your own small portfolio of events. The role will be varied, high paced and extremely rewarding. We are looking for a self-motivated individual, with an interest in, or experience of working within Event Management and / or the Charity Sector. The ideal candidate will have a passion for outdoor events and sports and will be motivated by working in a small and expanding Business. Typical working hours are 37.5 hours per week.
• The role will be hybrid, in-person days in London once every weeks, with option for more.
• There will be the opportunity to work at several varied events across the event season, gaining invaluable experience in the full end to end process of event planning and delivery.
• There will be the opportunity to work across multiple varied events for different charity clients, including trek, running, walking and obstacle racing.
The role holder must be comfortable working both independently and as part of a larger events team.
Responsibilities:
· Event Management of a portfolio of walking or hiking events, supported by a Senior Event Manager.
· Sourcing, booking and managing a large range of suppliers for multiple events across our portfolio. This will involve negotiating competitive rates, understanding supplier values that align with GE and meeting varied deadlines as required by individual Event Managers.
· Creating and compiling event Health & Safety documents
· Creating and compiling event Operations documents
· Notifying and liaising with stakeholders and landowners associated with events.
· Building strong relationships with clients, venues and stakeholders, working closely with them to develop a close knit partnership.
· Developing strong relationships with freelance operations staff, ensuring they are well briefed, trained and managed for your individual events.
· Keeping budgets updated as required
· Contributing to Company creative ideation and innovation sessions
· Attending events on-site and assisting with their management.
· Contributing towards improving our social and environmental impact, to continually improve on our performance as a Certified B Corp.
· Being an advocate of our Company values and mission, ensuring our suppliers, staff, clients and volunteers are inspired and motivated to join us in our efforts.
Skills, Knowledge & Personal Characteristics Required:
Skills
• One - two years’ experience in Event Management or Operations (preferred but not essential)
• Excellent planning & organisation skills, including project planning, time management and prioritising skills.
• Exceptional attention to detail, ensuring thoroughness in all tasks to deliver a high quality of work
• Good knowledge of Microsoft Office, particularly Word, Excel and Outlook
• Excellent written and verbal communication skills
• An ability to juggle multiple projects and deadlines
• Full UK Driver’s Licence
Personal Characteristics:
• Have an energetic and lively personality, with the ability to motivate and inspire others
• Have a genuine passion for the outdoors and to be physically active
• Be passionate about making a positive social and environmental impact.
• Have the ability to problem solve and react dynamically
• Be a perfectionist who strives to exceed expectations with events
• Have strong interpersonal skills with a wide variety of audiences
• Be able to go the extra mile and be willing to get stuck into all tasks
• Have the ability to remain calm under pressure
• Be self-motivated and able to work independently
• Be willing to drive a variety of vehicles including Company vans, ATV and 4x4 vehicles.
Working at Gladiator Events
We are a small and hard-working, committed team. We are passionate about creating an inclusive workplace that promotes and values diversity. That’s why we are continuously building a culture that encourages, supports, and celebrates the diverse voices of our employees.
Some of our benefits include:
· 23 days’ annual leave, plus all bank holidays
· Time off in lieu for all weekend days worked
· Additional pay day or day in lieu for every 4 weekend days worked
· Flexible working
· Nationwide Co-Working Office Membership
· Personal and professional development training
· Paid spots to other challenge events
· Paid time off for community service
· Regular travel opportunities to discover beautiful parts of the UK
· Annual Company annual Offsite trip and Christmas Party
· Company bonus scheme
· Pension Scheme
Renumeration & How to Apply
Role Location: London / Hybrid. One day bi-weekly to be spent at our London office.
Salary: £25,000 - £28,000 depending on experience
How to Apply: Please send a CV and Covering Email to elodie@gladiatorevents.co.uk by Friday 17th January, outlining your reasons for applying and highlighting any key information to support your application.
We will be reviewing CVs as they come in so we would encourage you to apply as soon as possible.
Role Start Date: Role is available end of January 2025.
