About King’s
King’s Business School connects people with possibilities. At the heart of the world’s greatest city, and one of the world’s great universities, we benefit from unrivalled access to global hubs of finance, technology, and policy-making.
Our thinking helps organisations navigate the complexities of global challenges, valuing profit with purpose, success with sustainability. And our teaching sharpens the minds and shapes the character of graduates who can lead the way in making the world a better place.
About The Role
Key Responsibilities
Projects & Processes
- Implement and manage an External Engagement activity calendar that represents each function’s activities and major cross-functional and faculty deliverables through the year.
- To provide project support to cross-team projects as required.
- Working with relevant colleagues, plan and implement a process to gather data on academic travel plans.
- Provide dedicated support to the partnerships team, such as scheduling meetings with external partners and clients, researching companies and individuals ahead of meetings, desk research on companies or sectors.
- To work with the School’s operations team, and EE Functions, to design and maintain a team SharePoint site, keeping it updated with key documents and well-organised.
- To provide co-ordination and diary management (as required) for cross-team projects that involve several External Engagement functions working collaboratively at the same time.
- To provide administrative support to the School’s Advisory Council, External Relations Committee and other leadership meetings as required.
- To become a competent user of the School’s CRM system and PowerBI; and to provide support to functional leads to access management information from both.
- To organise, update and provide ownership of the School’s ‘contact list’ of internal (KBS & KCL) and external relationships via the CRM.
General Administration
- Provide co-ordination of all merchandise orders for the External Engagement team and, where necessary, support colleagues in other functions.
- Working with the School’s Operations team, set up systems to manage the team’s financial administration, including raising POs, monitoring invoices, commitments and payments against budgets and purchasing cards;
- Administration of HR matters – from preparing candidate packs to onboarding new staff.
- Working with colleagues and existing information sources, create and maintain a stock of ‘About Us’ information and particularly a PowerPoint deck highlighting key (and accurate) information about the School.
- To manage the King’s Business School inbox, triaging emails as required
Team Co-ordination
- Support the Director, Partnerships & External Engagement with management of the School’s Advisory Council, External Relations Committee, weekly team meetings, away days and regular team activities.
- Provide co-ordination and delivery support for multi-stakeholder meetings across the External Engagement function, with a particular focus on meetings with external clients and partners – to include diary management and the distribution of papers, agendas and biographies as required.
- To manage and deliver travel arrangements for team and school-wide delegations as required at times supporting colleagues from different teams and functions as required.
- Support functional events and activities as required.
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
About You
To be successful in this role, we are looking for candidates to have the following skills and experience:
Essential Criteria
- Great communicator – understands how and when to engage with an audience and can write and deliver compelling messages.
- A problem solver and critical thinker, with a desire to take on new tasks and create new processes and ways of working that will be as effective as possible.
- Excellent at organizing multiple priorities and working with multiple stakeholders.
- Excellent digital skills; MS Office including Excel, CRM systems, finance and invoicing systems.
- Experience of establishing and delivering basic processes to ensure smooth delivery work.
- Ability to work effectively across new / multiple systems to organize workload.
- Experience of co-ordinating meetings, committees and travel itineraries.
- Excellent written skills, and capable of effective communication with audiences from different backgrounds, cultures and levels of seniority.
Desirable criteria
- Project Management experience or qualification
- Experience of working in the business school / higher education sector.
- Experience of working within multi-functional teams
Full details of the role and the skills and experience required, can be found in the attached job description which provided on the next page.
We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.
We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.
We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.
To find out how our managers review your application, please take a look at our ‘How we Recruit’ pages.
Grade and Salary: £34,179 - £37,546
Job ID: 108985
Close Date: 16-Mar-2025
Contact Person: Dan Maggs
Contact Details: daniel.maggs@kcl.ac.uk
